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Homeowner questionnaire

Apartment Building Questionnaire (5+ Units)

For apartment buildings with 5 or more units

Thank you for filling this out. Your agent already has the basics from your listing appointment and from public records. These questions cover the details only you know, so your property is described fully on the MLS.

  • Skip anything you're not sure about. Your agent will fill in the rest.
  • You don't have to finish today. Your answers are saved on this device as you go. Come back to this same page on the same device to pick up where you left off.
  • Prefer paper? , fill it in by hand, and give it to your agent.
All sections
  1. Your name & agent
  2. About the building
  3. Unit mix & rents
  4. Inside the building
  5. Heating, cooling & energy
  6. Water, septic & utilities
  7. Construction & roof
  8. Garage, driveway & yard
  9. Lot, land & water
  10. HOA & community
  11. Income & expenses
  12. Anything else
  13. Review & send

Step 1 of 13

Your name & your agent

Just two names, so we know whose property this is. Everything after this is about the property itself.

If you were sent a link, this may already be filled in.

Your answers are saved on this device as you go.

Step 2 of 13

About the building

The building as a whole.

Type of building

Check all that apply.

Which utilities are separate for each unit?

Check all that apply.

Parking spaces per apartment
Zoning

Check all that apply.

Condition

Check all that apply.

Your answers are saved on this device as you go.

Step 3 of 13

Unit mix & rents

How many apartments of each size, and what they rent for.

How many of each, and the average rent
How many unitsAverage monthly rent ($)
Studios
1-bedroom
2-bedroom
3-bedroom
4 bedrooms or more
Rent includes

Check all that apply.

Apartments are…

Check all that apply.

Is there commercial space in the building?

Your answers are saved on this device as you go.

Step 4 of 13

Inside the building

Features shared by the building or found in most units.

Shared amenities

Check all that apply.

Laundry

Check all that apply.

Where

Hookups

Interior features

Check all that apply.

Ceilings, woodwork & doors

Comfort & extras

Plumbing, wiring & air

Kitchen, countertops & dining

Check all that apply.

Kitchen

Countertops

Dining

Floors

Check all that apply.

Appliances that will stay with the sale (in all apartments)

Check all that apply.

Cooking

Cold

Cleaning

Other

None

Appliance count for the whole building
How many
Refrigerators
Stoves / ranges
Dishwashers
Washers
Dryers
Air conditioners
Windows & doors

Check all that apply.

Windows

Window coverings that stay

Doors

Fireplaces & stoves — how many of each?
How many
Wood-burning fireplace
Gas fireplace
Propane fireplace
Electric / artificial fireplace
Gas stove
Wood stove
Pellet stove
Coal stove
Corn stove
Freestanding stove or fireplace
Other
Not represented as up to code
Basement

Check all that apply.

Size

Finish

Getting in & out

Other

Attic

Check all that apply.

Accessibility features

Check all that apply.

Getting in

Inside

Kitchen & bath

Other

Your answers are saved on this device as you go.

Step 5 of 13

Heating, cooling & energy

How the building is heated and cooled.

Heating — how the home is heated

Check all that apply.

How it heats

Controls & extras

None

Heating fuel

Check all that apply.

Air conditioning / cooling

Check all that apply.

Water heater — fuel

Check all that apply.

Water heater — type

Check all that apply.

Is the water heater owned or rented?
Emergency backup

Check all that apply.

Fuel tanks, solar & wind

Check all that apply.

Fuel tanks

Solar & wind

None

Insulation

Check all that apply.

Energy-saving & green features

Optional. Check anything you know the home has.

ENERGY STAR

Indoor air

Water saving

Building & certification

Those costs are…

Your answers are saved on this device as you go.

Step 6 of 13

Water, septic & utilities

Water, sewer and the other utilities.

Water source

Check all that apply.

Public

Well

Other

For example: front yard, near the driveway.

Sewer or septic

Check all that apply.

Electric service

Check what you know. The size is usually written on the main breaker.

Size

Panel

Voltage & phase

Other

Where the electricity comes from

Check all that apply.

Electric company
Gas, internet, TV & other utilities

Check all that apply.

Gas

Internet, TV & phone

Other

Your answers are saved on this device as you go.

Step 7 of 13

Construction & roof

What the building is built of and what's on top.

Construction materials (outside walls / siding)

Check all that apply.

Siding

Masonry

Structure

Inside walls

Foundation

Check all that apply.

Roof

Check all that apply.

Your answers are saved on this device as you go.

Step 8 of 13

Garage, driveway & yard

Parking, porches, the yard and other buildings.

Garage type

Check all that apply.

Garage extras

Check all that apply.

Driveway & parking

Check all that apply.

Porches, decks & patios

Check all that apply.

Outdoor features

Check all that apply.

Yard

Fun & entertaining

Other

Fencing (if any)

Check all that apply.

Pool or hot tub

Check all that apply.

Other buildings & structures

Check all that apply.

Barns & farm buildings

Homes & living space

Garages & sheds

Outdoor

Safety & security

Check all that apply.

Equipment that stays with the sale

Check all that apply.

Your answers are saved on this device as you go.

Step 9 of 13

Lot, land & water

The land, the view, and any waterfront.

About the lot

Check all that apply.

Road & location

The land

Rules & special areas

View

Check all that apply.

Will the seller keep the oil, gas & mineral (OGM) rights?
Will the seller keep the timber rights?
Is there a survey of the property?
Is the property on the water?

Lake, pond, river, creek, reservoir — any water the property touches or has rights to.

What kind of water?

Check all that apply.

Waterfront features

Check all that apply.

Access

On the shore

Other

How is the frontage held?

Check all that apply. Ask your agent if you're not sure.

Riparian rights (rights to use the water next to your land)?
Is the property on an island?

Your answers are saved on this device as you go.

Step 10 of 13

HOA & community

Only if the property is part of an association.

Is it in a 55+ community?
Is there a homeowners or condo association (HOA)?

If there's no association, you can skip the rest of this page.

How often is the HOA fee paid?
Amenities the HOA provides

Check all that apply.

What the HOA fee includes

Check all that apply.

Is there a special assessment?
Who manages the association?

Check all that apply.

Your answers are saved on this device as you go.

Step 11 of 13

Income & expenses

Yearly numbers are best. Estimates are fine — just say so.

Yearly expenses (if you know them)
Amount per year ($)
Insurance
Electric
Gas
Oil / fuel
Water / sewer
Trash
Snow removal
Repairs / maintenance
Management
Other
Operating expenses include

Check all that apply.

These income and expense numbers are…

Check all that apply.

Your answers are saved on this device as you go.

Step 12 of 13

Anything else

A few last questions. These help your agent write the listing.

Documents you have

Check anything you have or can get a copy of.

For example: curtains, shed, generator, window AC units, playset.

For example: roof 2019, furnace 2021, new windows 2022, kitchen remodel 2020.

Buyers love the small things — the morning sun, the garden, the quiet street.

Your answers are saved on this device as you go.

Step 13 of 13

Review & send

Here is everything you filled in. Use “Change” to fix anything, then press Send to my agent.